Credit Department Responsibilities

1. Execute billing activities after obtaining all required internal approvals.

2. Monitor and control the end-to-end billing process to ensure accuracy and timeliness.

3. Process electronic billing approvals in accordance with Credit Department policies (normal billing and stage billing – NUPCO).

4. Prepare and issue a daily summary report of all generated invoices.

5. Track order status from confirmation through final delivery and financial closure.

6. Update systems and reports with accurate order, demand, delivery, and billing data.

7. Prepare and analyze invoice closing cycle reports to ensure readiness for collections.

Planning Department Responsibilities

1. Ensure all purchase orders are placed in line with approved pricing, terms, and conditions negotiated by the Samir Group sales team.

2. Prepare demand analysis and place purchase orders for stock items after obtaining internal approvals.

3. Place back-to-back purchase orders with suppliers based on customer purchase orders and internal approvals.

4. Submit proforma invoices, quotations, or order confirmations to Finance for payment forecasting purposes.

5. Verify compliance with product registration requirements, Saudi Customs documentation, and shipping instructions.

6. Coordinate with the Accounts Department to arrange advance payments to suppliers when required.

7. Submit shipment details and related documents to Clearance and Warehouse teams in a timely manner.